As made apparent by its very name, Electronic Signature Field is a software utility that serves a very particular purpose, namely that of offering you various ways of applying a digital signature to SharePoint items as well as document properties and content. This sort of product could really come in handy in the enterprise environment, where documents containing sensitive data are handled.
Regarding the signature providers the tool can handle, you should know that Windows Integrated Authentication is on the list, but you can also turn to a hand-written signature, also known as Topaz, as well as to Active Directory, which implies that you come up with a username and a password.
The signature created using this SharePoint component encapsulates details on your identity along with when the signing took place, a hash sum, and optionally, the item version. All this data is encrypted, and once the item is signed, a new icon pops out to attest its validity. In case subsequent editing is carried out without the field being signed again, the aforementioned icon disappears, thus reflecting the fact that alterations have occurred.
You may also want to take into account the fact that the verification of the signature is done in real time, and in case it is deemed invalid, a visual notification is pushed.
Electronic Signature Field With Key Download
Detailed description.
Item properties:
Name
Description
System Account/Login
Windows Integrated Authentication
Version Number
Hash sum (SHA-256)
Signature
XML representation of the digital signature created.
Document properties:
Name
Description
System Account/Login
Windows Integrated Authentication
Version Number
Hash sum (SHA-256)
Signature
XML representation of the digital signature created.
Can I find Electronic Signature Field in the Central Administration or is it available as a standalone tool?
You can find Electronic Signature Field by navigating to Site Settings, clicking Manage site features and selecting Install from the drop-down list. You will then need to choose New Feature, and then click on Next. You will then be presented with the SetUp Wizard which consists of screens that guide you through the process.
What does Electronic Signature Field cost?
Electronic Signature Field is available as a free download.
How do I create a signature using Electronic Signature Field?
SharePoint 2013 has the capability of producing all manner of signatures in different formats. As already mentioned, you can either create a hash sum using a Windows Integrated Authentication hash algorithm or you can use a password to sign an item. You can opt for Windows Integrated Authentication, Active Directory, or a handwritten signature.
By default, Electronic Signature Field will save the digital signature created using a digital hash algorithm. To change the kind of signature you want to create, simply click on the Signature tab, and select your preferred option.
Electronic Signature Field in action:
If you want to experiment with the tool before getting it installed, you can visit the Product Page on the Microsoft Store.
Is Electronic Signature Field compatible with SharePoint Online?
Unfortunately, Electronic Signature Field does not support SharePoint Online.
What is the difference between SharePoint Online and SharePoint On-Premise?
SharePoint On-Premise is a server product that runs on your own server, while SharePoint Online is the cloud version of SharePoint.
The two are very similar, but there are some key differences. SharePoint Online does not have SharePoint Server 2010 or 2013, as it is hosted in the cloud. You can access your SharePoint Online through the browser, though you can also use any of the Office 365 client applications, including Word, Excel and PowerPoint.
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This article goes into more detail about how to use Electronic Signature Field in your SharePoint site.
STEP 1. Install Electronic Signature Field
There are two ways to install Electronic Signature Field on your SharePoint. If you install it from the Office 365 Central Administration, you will need to use the Microsoft Office 365 admin credentials you have been provided with in order to generate the required links.
If you decide to install Electronic Signature Field by downloading the installer yourself, you will need to click on “Add-in” on your SharePoint and check the following two boxes:
Remember me on this computer
Install this add-in to all sites
STEP 2. Add the Office 365 link to the SharePoint site
Once you have finished installing Electronic Signature Field, you will need to add the Office 365 link that is specific to you.
First off, navigate to your SharePoint site. Find the Manage Application link in the navigation bar of your site.
Click on that, and you should be able to access the Office 365 tab at the top of the page.
You will need to enter your Office 365 domain name in the Add-ins window. You will also need to provide the one-time password that was sent to you in the e-mail the Office 365 admin sent you.
STEP 3. Add the list item to be signed to the site
Once the Office 365 link has been installed, you need to add the item to be signed to your site.
Navigate to the list you wish to add it to. In case you have only created a library, you will have to use the navigation bar in your SharePoint site to change that.
Select the item you wish to add to the site, and go to the Actions menu.
Select the “Send this item for approval” option. You should be redirected to the Electronic Signature Field page.
STEP 4. Sign the item with Electronic Signature Field
Once you have finished adding the item, you are ready to sign it.
First, select the item.
You should then be able to access the Signature Providers and Signature Type drop down menus.
Step 2. Enable ADF
ADF is a menu that is included in the Electronic Signature Field ribbon. This menu can be accessed from the Sign tab of the Electronic Signature Field page.
You should now be able to enable or disable the ability to sign in Electronic Signature Field through ADF.
What’s New in the Electronic Signature Field?
Feature comparison
| Description | Electronic Signature Field | Topaz Signature Editor | Topaz |
|———– | — | — | —|
| Description | Providers | Providers | Providers |
| Supported | Yes | No | No |
| Supported for web part | No | No | Yes |
| Version | No | 1.3 | | | |
| Developer | The SharePoint Foundation Team | SignIt Systems | |
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